Managing your money
the basic principles
of budgeting
The love of money is the root
of all evil but money is an essential commodity in a modern economiy.
It determines how well we function in obtaining the basic human
needs of food, shelter and clothing as well as achieving the greater
needs of self-improvement such as a good education, our overall
well-being and the finer things of life.
So why is it that most of us never have enough money to even provide
the basic needs? We work hard to earn our wages and yet at the end
of the month we feverishly avoid the telephone calls from debt collectors
and end up paying late charges on our credit cards, mortgage and/or
rent. The marketplace we live in constantly bombards us with advertisements
promising a multitude of products and gadgets that they say we need,
with enticing payment plans, no interest for several years, and
cash-back offers as well as those never ending sales and promotions.
How can we escape this madness? How can we navigate through the
forest of commercialization, unharmed and financially sound, with
our credit
report score intact and have money in the bank to provide for
a rainy day? Wouldn’t it be fantastic if we all had the ability
to pay our bills and have money left over for the finer things in
life? The answer lies in two basic principles: self discipline and
creating a budgeting plan and sticking to it. Both principles work
hand in hand; they are not mutually exclusive.
What is self-discipline?
It is the act of consistently doing the things that will create
a desired outcome until it becomes the normal behavior pattern.
What is a budget?
Budgeting and planning means creating a list of all anticipated
income minus all anticipated expenditures. The desired result is
to have the net effect being zero or greater than zero.
Let’s explore what we would require as the desired outcome
with respect to discipline. Perhaps the best way to consider this
is to actually look at the consequences of not being disciplined
when managing our hard-earned funds. Spending above and beyond our
limited income causes several severe consequences:
- Late charges on our credit
card accounts. Did you know that late charges account for
approximately 30% of credit card companies’ profits?
- Unwanted harassment from collection companies.
- Higher interest rate charges on mortgage loans due to a low
credit score. This alone could cost you hundreds of dollars per
month.
- Declined loan applications from financial institutions.
- Declined job applications. Many companies do background checks
of credit histories as a part of the job application process.
- Inability to provide the basic needs for your family due to
decreased cash flow.
- Finally, indiscipline can lead to unnecessary poverty and helplessness.
For every purchase you make, ask these questions in the context
of the 7 listed negative consequences: do I need or want this item?;
can I afford this item?; am I budgeting and planning for this item?
Unless it is an absolute emergency, you should avoid confusing
wants and needs, especially if your intended purchase was never
budgeted for. If these three questions become a part of your everyday
purchase decision, then you will be well on your way to achieving
financial discipline. Now that we have mastered the art of disciplining
ourselves, then comes the next important step of creating a
budget.
Setting up the budget
There are several factors that must be considered in creating a
budget; they are:
- A budget must be reasonable and reflect a true picture of your
anticipated net income. Your net income is the amount you actually
take home after taxes and any salary deductions such as health
insurance, or other personal deductions.
- It must be achievable and reflect a true picture of your most
important fixed and variable expenses. Important fixed expenses
are those payments that remain the same, month after month. Variable
expenses may change month after month.
- The difference between your anticipated income and anticipated
expenses should always be zero or greater than zero.
- Check up on your expenditure patterns by saving all receipts
and bills for the next two These receipts can then be categorized
into various types of expenditures and inserted into a sample
budget to get a picture of your past expenditure habits and the
impact on your zero budgeting approach.
- The principle of paying yourself first is vital. This will
ensure that you have started to develop equity in yourself. This
must be done regardless of your income level or who you owe. Do
not compromise on this issue as it’s your ticket to financial
independence.
- If item 5 causes your net income /expense to fall into a negative
state then you must seek additional income (part time job /overtime
if available)
- It is always better to understate your anticipated income and
overstate your anticipated expenses.
- Any surplus funds from the difference between your anticipated
income and anticipated expenses should always be used to pay down
high interest rate credit cards or loans
first before you add it to your savings.
- If you use your credit card to pay any item that is included
in the budget, that item should be removed from the budget for
that month to avoid double counting as the cost would end up appearing
in the monthly minimum payment for the credit card.
Managing unexpected important expenses
The most important thing to remember is that large, unexpected
expenses should never interfere with your current budget. Use
your credit card or seek a short-term loan to cover the expense
and then set up the minimum payment or adjust your monthly credit
card payment on your next month’s budget. In this way you
are able to avoid major interruptions in your cash flow and will
be able to satisfy all of your crucial bills. Be prepared to limit
your credit card use only for emergencies or very important expenses
that would otherwise limit your ability to function productively
if those expenses were not paid.
The sample budget
Now let us put all the pieces together and look at a sample budget:
| INCOME
|
MONTH |
|
|
| ITEMS |
Budget |
Actual |
% |
Type |
Comments |
|
| Net
Salary |
2600 |
2600 |
100% |
FIXED |
good |
|
| Commission |
1200 |
1000 |
83% |
VARIABLE |
not
good |
|
| Part
time job |
1000 |
850 |
85% |
VARIABLE |
not
good |
|
| Interest
on deposits |
150 |
150 |
100% |
VARIABLE |
good |
|
| Other
Income |
300 |
200 |
67% |
VARIABLE |
not
good |
|
| TOTAL
INCOME |
5250 |
4800 |
91% |
|
not
good |
|
| EXPENDITURE |
|
|
| Savings |
260 |
260 |
100% |
FIXED |
good |
0 |
| Rent/Mortgage |
1500 |
1500 |
100% |
FIXED |
good |
0 |
| Homeowners'
fee |
120 |
120 |
100% |
FIXED |
good |
0 |
| Auto
Loan |
250 |
250 |
100% |
FIXED |
good |
0 |
| Personal
Bank Loan |
180 |
180 |
100% |
FIXED |
good |
0 |
| Cell
phone |
75 |
75 |
100% |
VARIABLE |
good |
0 |
| Light |
135 |
115 |
85% |
VARIABLE |
good |
20 |
| Water |
50 |
50 |
100% |
VARIABLE |
good |
0 |
| Heating |
120 |
80 |
67% |
VARIABLE |
good |
40 |
| Groceries |
500 |
500 |
100% |
VARIABLE |
good |
0 |
| Personal |
100 |
100 |
100% |
VARIABLE |
good |
0 |
| Gasoline |
375 |
410 |
109% |
VARIABLE |
not
good |
-35 |
| Credit
card 1 |
50 |
50 |
100% |
VARIABLE |
good |
0 |
| Credit
card 2 |
100 |
150 |
150% |
VARIABLE |
good |
-50 |
| Credit
card 3 |
150 |
200 |
133% |
VARIABLE |
good |
-50 |
| Clothing |
100 |
50 |
50% |
VARIABLE |
good |
50 |
| Miscellaneous |
200 |
100 |
50% |
VARIABLE |
good |
100 |
| Cable |
60 |
60 |
100% |
VARIABLE |
good |
0 |
| Entertainment |
250 |
300 |
120% |
VARIABLE |
not
good |
-50 |
| TOTAL
|
4575 |
4550 |
99% |
|
good |
25 |
| Income/Expenditure |
675 |
250 |
|
|
|
|
Please note the variable items shaded in yellow. These represent
items that can be controlled by you, so if you need to adjust your
expenditure to fit the overall budget, these are the items you should
first consider reducing or eliminating altogether. Can you imagine
trying to do all these calculations and adjustments in your head
without losing sight of where the money is going? Having a written
budget gives you a clear view of what needs to be done and allows
you the flexibility to change and adjust as circumstances dictate.
Credit cards 2 and 3 in the example both have exceeded the budgeted
payout but I have tagged those as “GOOD” simply because
the funds were used towards paying down a debt faster.
A living, breathing budget
Finally always remember that a budget is an interactive document
that you should look at daily or at the very least weekly; you must
update your expenditures regularly in order to be able to determine
if you are on track with your budget or if you need to take corrective
action. This means that you must get into the habit of saving all
your receipts and totaling them according to the categories in your
budget before you discard them. This can be done very easily if
you have your budget in a Microsoft Excel file. To achieve effective
budgeting and planning you must practice financial discipline. The
consequences of financial indiscipline can eventually lead to helplessness
and poverty. Remember the three question rule: do I need or want
this item?; can I afford this item?; did I budget for this item?
These questions combined with creating a written, workable and achievable
budget is the easiest way to effectively manage your money.
by K.B.E. Phillips 8.11.07
|